What this chapter covers

This is the chapter that protects you before money moves. Once you pay a deposit and the factory starts cutting materials, small misunderstandings become expensive. The goal is to confirm the key details that prevent quality disputes, delays, and “that’s not what we meant” problems.

Why confirmation matters

Pre-production confirmation aligns three things:

• What is being made (spec + materials)
• How it will be accepted (QC plan + defect handling)
• How it will ship (packaging + marks + timeline)

Six details to confirm before mass production

• 1) Proforma invoice / purchase order accuracy: SKU, quantity, Incoterm, named place, and currency.
• 2) Artwork approval: final files, fonts, colors (Pantone), and placement rules.
• 3) Bill of materials (BOM): grades, thickness, components, and approved substitutes.
• 4) Packaging + carton markings: master carton strength, inner protection, barcodes, and shipping marks.
• 5) QC plan: AQL/defect thresholds, sampling method, and what happens on failure.
• 6) Schedule + ship-ready definition: when goods are ready for pickup and what “ready” means.

IP, confidentiality, and uniqueness

If you have proprietary designs, consider agreements that clarify how artwork and molds can be used. No document is perfect, but clarity helps prevent misuse and reduces the risk of unexpected exposure.

Shipping instructions and handoff

Confirm who contacts KLG for booking and pickup, and when carton data will be available. Logistics needs carton size/weight and total volume to book correctly—without it, shipments miss cutoffs or get re-rated.

How KLG International helps

KLG can advise on carton markings and packaging choices that reduce damage in transit, and we can align booking windows to your ship-ready definition. When the six details are locked, shipping becomes predictable instead of stressful.